Administrative Assistant - Advisory Job Vacancy

Job Title:     Administrative Assistant - Advisory
Auto req CODE:     12045BR
Location:     QC_Montréal
Employer:       KMPG
Category:     Administrative Support
About Us   
KPMG LLP is the Canadian member firm of KPMG, a global network of professional firms providing Audit, Tax, and Advisory services.
We operate in 144 countries and have more than 104,000 professionals working in member firms around the world.
The independent member firms of the KPMG network are affiliated with KPMG International, a Swiss cooperative. KPMG International provides no client services.
The principal activities of Sales and Marketing include industry and field marketing, sales, research, branding, communications, creative services, public and media relations, sponsorships and events, proposals, and contact and relationship management services.

KPMG Professionals Are...
Individuals who take deep personal accountability for their work, have a passion for excellence, driven to achieve their full potential and understand the value of building relationships with clients, future clients, their communities, the global firm and each other.
A KPMG professional should have all the following characteristics:
• Strong work ethic
• Thrive on challenges
• Dedicated to providing outstanding client service.

Position Summary
The Client Administration function is a vital part of the firm’s National Shared Services.
This highly skilled group of over 600 administration professionals in 33 offices supports the firm’s Tax, Audit and Advisory client service staff.
Client Administration is focused on the increase of revenue, achieving client service excellence by delivering timely, high quality products, increasing time available for client service staff to focus on driving the business, and encouraging an environment that increases both the staff and client experience.
This is achieved by building dynamic, lasting relationships, being sensitive to our client needs and collaborating as part of the client service team.

Job Requirements:
•        College diploma or an equivalent combination of education/experience in administrative assistant skill set. Minimum 5 years administration experience.
•        Good judgment and analytical skills.
•        Excellent written and communication skills.
•        Ability to work independently.
•        Advanced skills with MS Office Products. In particular, Outlook, Excel, and PowerPoint etc.

Job Duties:
•        Provide senior level administrative support to partners, senior managers, managers and client service teams.
•        Adherence to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
•        Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
•        Respond independently to basic client enquiries and escalate complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.
•        Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time.
•        provide proactive billing and collection support and coordination using various KPMG systems.
•        Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups using Travelocity.
•        Coordinate meetings, conference calls, video conferences, live meetings, and events pertaining to a function or sub-function, etc., organize materials.
•        AsSist in the proposal process as required, working with the proposal team and proposal coordinator.
•        Assist in the preparation and submission of time and expense reports for the partner(s) supported.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need extra time to devote to personal matters, and our approach to flexibility provides for this.


Deadline: 12-02-2014

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