Administrative Coordinator Job Vacancy in Vancouver, BC

Job Title:    Administrative Coordinator
Job Ref.:    1308-0889
Job Location:     Vancouver, BC, Canada
Company/Employer: Revera Inc. (RHH - Vancouver)
Job Type:     Full Time
Line of Business: Revera Long Term Care
About Us
Revera is a leading provider of seniors’ accommodation, care and services; built on a 50-year history of helping people live life to the fullest. Our 30,000 dedicated employees are committed to meeting clients' individual preferences and to offering choices that enable them to be their best.

Job Summary:
Reporting to the Provincial Director, the Administrative Coordinator is responsible for handling the day to day administrative requirements for the regional team as required, while providing a positive, professional company image with all internal and external contacts, maintaining confidentiality discretion, tact, diplomacy and flexibility in their daily work routine.

Job Requirements:

•     Completion of post secondary Business/Admin course is preferred
•     Five to Eight years work experience as an Administrative/Executive assistant, preferably working for Management/Executive
•     Must be proactive, self-disciplined and able to demonstrate a high level of productivity
•     Highly organized and detailed oriented; able to multitask, work under pressure and meet deadlines
•     Demonstrated excellence in communication skills, both written and verbal
•     Demonstrated ability to effectively prioritize work and workflow
•     Must present a professional and polished image at all times; exhibiting a friendly and personable approach
•     Must be very customer focused delivering exceptional service at all times

Job Duties:

•     To demonstrate initiative in handling the day to day requirements of the executive
•     To respond to and screen calls/emails/visitors promptly and handle appropriately
•     To schedule/coordinate all appointments and meetings
•     To coordinate travel arrangements for the Provincial Director; including flights, hotel and car reservations and prepare an itinerary for the Provincial Director
•     To prepare presentation materials, or statistical reports and distribute as required
•     To maintain and process expense accounts for the Provincial Director and Provincial Regional Team
•     To maintain and process Regional Invoicing and Budget
•     To develop and maintain a well organized filing system that permits easy reference and rapid retrieval of information
•     To attend meetings and take minutes as appropriate; including room set up and clean up at the end of the meeting
•     To conduct research and compile data as required
•     To assist in development, setup/tear down, and coordination of educational events, conferences and other venues.
•     To prepare and/or edit internal and external letters, memos and emails
•     To continually expand and update professional knowledge
•     To work collaboratively with the Executive Directors across the Province
•     To uphold and promote the organization’s values, mission, vision and philosophy relating particularly to ethics, morality and integrity as set  in Revera’s Code of Conduct
•     To complete projects and other duties as assigned by the Provincial Director

Deadline Date: 11/02/2014

Submit Now