Accounts Payable Associates Needed at Exova Mississauga

Job Title:    2 Accounts Payable Associates (1 bilingual and 1 unilingual role)
Job Location:     Exova Mississauga - Mississauga, ON L5K 1B3 CA (Primary)
Company/Employer: Exova
Job Type:    Permanent/ Direct Hire Full-time
About Us
Exova is recognised for providing technically demanding services in testing, calibration and advisory services. Our customers trust us to provide independent assurance on safety, quality and performance, helping them to push the boundaries in areas including materials performance, engineering, science and construction.

We are a truly global group, with over 3,500 experts in 22 countries worldwide. As part of our team, you will be given the opportunity to develop your skills and work with some of the very best people in their field - sharing the knowledge that delivers valued solutions to our customers.

Minimum Requirement:

• High School Diploma or equivalent
• Fluency in English with strong communication skills
• Bilingualist (written and spoken) in French and English for the bilingual role
• A minimum experience of 2+ years in a similar job. Experience with accounting applications such as MS Dynamics/ Solomon would be an asset
• Sound understanding of the full Accounts Payable Cycle
• Strong interpersonal skills to develop and establish relationships with vendors & customers (both internally and externally)
• Ability to prioritize, meet deadlines and complete projects on time
• Strong problem solving, analytical skills & organizational skills
• Ability to work independently and pro-actively on projects (if necessary)
• Keyboarding skills with basic knowledge of Excel and Word applications
• Perform and/ or assist in the weekly cheque runs to ensure timely & accurate payments

Job Duties:
Primary Purpose:

• To efficiently process and manage all Accounts Payable activity in a timely manner
• Responsible for processing 1,200 invoices per month
• To complete a minimum of 15 vendor reconciliations per month (at least 3 from the top 20 vendors)
• Responsible for accurately filing and archiving Accounts Payable documents.
• To ensure company policy & procedures are followed

Principal Duties & Responsibilities:
Day-to-day:

• Ensure appropriate approval and supporting documentation exists for all invoices and cheque requests
• Processing invoices using three-way match
• Participate in the weekly cheque runs and /or emergency cheques runs
• Perform vendor reconciliations
• Provide support to other functional areas involved in the Procure-To-Pay Cycle.
• Establish and maintain strong relationships with vendors (both Internal & External)
• Email open PO lists to Labs, Buyers & Receivers with a follow through on a weekly basis
• Identify bottlenecks in day to day processing
• Assist coworkers as needed
• Active participation in department meetings
• Any other task identified/ assigned

Month end:

• Ensure invoices have been processed in a timely manner.
• Ensure unprocessed invoices for which we do not have receipts are accrued
• Prepare journal entries for expense accruals and for re-classes
• Clearing GRNV receipts on a rolling month basis

Deadline Date: 11/02/2014

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