Administrative Assistant Job Vacancy in Winnipeg, Manitoba

Job Title:    Administrative Assistant
Job Ref.:    1312-4048
Job Location:     Winnipeg, MB, Canada
Company/Employer: Revera Inc. (RHH - Winnipeg)
Job Type:     Part Time
About Us
Revera is a leading provider of seniors’ accommodation, care and services; built on a 50-year history of helping people live life to the fullest. Our 30,000 dedicated employees are committed to meeting clients' individual preferences and to offering choices that enable them to be their best.

Job Summary:
Reporting to a mid level leader of a functional department , the Administrative Assistant is responsible for handling the day to day administrative functions, while providing a positive, professional company image with all internal and external contacts, maintaining confidentially, discretion, tact, diplomacy and flexibility in their daily work routine.

Job Requirements:

•     Business Administration degree or diploma
•     Completion of Business/ Admin courses and 3-5 years comprehensive general office  experience
•     Must be proactive, self-disciplined and able to demonstrate a high level of productivity
•     Highly organized and detail oriented; able to multitask, work under pressure and meet deadlines
•     Demonstrated excellence in communication skills, written & verbal
•     Demonstrated ability to effectively prioritize work and workflow
•     Must present a professional and polished image at all times; exhibiting a friendly and personable approach
•     Extremely customer focused, always delivering exceptional service
•     High degree of interpersonal skills, with ability to deal successfully with both internal and external clients
•     Ability to deal with matters of a confidential and sensitive nature, exercising good judgment at all times
•     Must exhibit flexibility and adaptability to change
•     Exceptional Microsoft computer skills (Word, Excel, PowerPoint, Outlook)
•     Flexibility in working hours to meet  Management and clients  needs

Expertise    
Payroll, Microsoft Powerpoint, Microsoft Word, Customer Service, Microsoft Visio, Microsoft Excel, Microsoft Access, Administration, Customer Service, MS Office

Highest Education    
College / CEGEP

Job Duties:

•    To demonstrate  initiative, within pre-determined guidelines, in handling day-to-day administrative functions;
•     To respond to and screen calls/emails /visitors  promptly  and handle appropriately;
•     To schedule /coordinate all appointments and meetings;
•     To coordinate travel arrangements for Management;  including flights, hotel & car reservations & prepare an itinerary for the  Executive;
•     To prepare presentation materials, or statistical reports  and distribute as required;
•     To maintain and process expense accounts for the executives;
•     To develop & maintain a well organized filing system  that permits easy reference and rapid retrieval of information ;
•      To attend meetings and take minutes as appropriate, including room set up and clean up at the end of the meeting;
•     To conduct research and compile data as required;
•     To prepare and/or edit internal and external letters, memos and emails;
•     To continually expand and update professional knowledge;
•     To work collaboratively as part of the Administrative Professionals team, taking an active & participatory role in the Administrative forum;
•     To uphold and promote the organization’s values and philosophy relating particularly to ethics, morality, and integrity as  set out in Revera’s Code of Conduct;
•     To perform all other tasks as assigned.

Deadline Date: 11/02/2014

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