Administrative Assistant Job Vacancy in Ottawa

Job Title:    Administrative Assistant - Ottawa
Job Ref.:    CA-84257-YT-R-OTT
Job Location:    Ottawa, Ontario, Canada
Employer:    Deloitte Canada
Job Type:    Full-time
About Us
Deloitte is one of Canada’s leading professional services firms, providing assurance & advisory, tax, consulting and financial advisory services in 56 offices across Canada. At Deloitte, you can have a rewarding career on every level. In addition to challenging and meaningful work with clients, you’ll have the chance to customize aspects of your career path, your educational opportunities and your benefits. We’ll also give you the right tools to learn new skills and explore new opportunities - whether in a different service area, industry, across the country, or even across the globe.

At Deloitte, we take care of our people. We understand they are our greatest asset and so we’ll do whatever it takes to help them grow, learn and feel part of a diverse and inclusive environment.

Please review the opportunity below and if it sounds like something you’d be interested in, be sure to apply and you too could be part of the Deloitte team.

A career at Deloitte will offer you the opportunity to:
    Work in a fast growing and exciting organization with professionals who are eminent in their respective field
    Have challenging and interesting work in a team environment
    Continue your development throughout your career to reinforce and expand your chosen career path

Job Requirements:

•     Minimum of 2-3 years working at an intermediate administrative assistant level in a professional environment for senior professionals.
•     Excellent organization skills; ability to take instruction accurately.
•     Experience in managing budgets, WIP and billings
•     Capability to prioritize workload, work effectively under pressure and time constraints in a fast-paced environment; Excellent written, verbal, interpersonal and communication skills and is able to work effectively in a team environment. Proven editing and proof-reading skills, with a focus on accuracy and attention to detail
•     Ability to multi-task and is detail oriented. Must be comfortable working with large volumes of information in a fast-paced environment.
•     Discretion, tact and diplomacy in dealing with individuals at all levels;
•     Excellent judgment and problem solving skills including the ability and knowledge to understand the implications of proposed solutions;
•     Exceptional interpersonal skills with the ability to work effectively in a team environment;
•     Advanced MS Office skills in Word, Excel, PowerPoint and Outlook;
•     Proven editing and proof-reading skills;
•     Bilingualism an asset
•     Post-secondary courses/degree would be considered an asset
•     Flexible and accommodating of irregular hours on an infrequent basis.
•     Demonstrated ability and confidence to work well independently

Job Duties:
As an Administrative Assistant you will provide direct administrative support to a variety of senior professionals, with duties and responsibilities including, but definitely not limited to;

•      Administrative support to Partners in the Audit group
•     Prepare and format multiple and complex reports, presentations and proposals in PowerPoint, word and excel.
•     Assist in retention/onboarding initiatives ‑ day 1 orientation back-up host - First point of contact for all new audit hires prior to and on first day
•     Create and distribute surveys to audit staff for mid-year and year-end performance discussions
•     Prepare and send all communications to audit new hires regarding out of town training and development
•     CRM Champion for NCR
•     Prepare billing summaries
•     Coordinate with learning coordinator in Toronto regarding all UFE writers ‑ track start/end dates
•     Coordinate the National Audit Committee meeting for NCR
•     Organize and coordinate internal and external meetings
•     Prepare client invoices
•     Coordinate travel arrangements
•     Manage email and calendar the Ontario Operations Leader and Partners
•      Back-up for other assistants/reception
•     AS2 and EMS:  Run file checks, document refresh, end engagement, and archive of files

Deadline Date: 30/03/2014

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