Administrative Director, Administrative Service – Student Services

Job Title: Administrative Director, Administrative Service – Student Services
Job Location: Ottawa, ON, Canada
Job Ref.: J0114-0756 
Company/Employer: The University of Ottawa
Job Type: Temporary Assignment or Contract
Job Reports To: Associate Vice-President, Student Services
Salary (Grade: NM2) Hiring salary range; $77,245-$96,556, Salary Range Max; $106,211
About Us
The University of Ottawa aspires to employing a staff that fully represents the diversity of Canada’s population. As a result, it is committed to employment equity principles and aims to provide an inclusive and barrier-free workplace. Therefore, the University encourages you to fill out the optional section that covers employment equity when you create your profile.

Job Duties:

• Efficiently and effectively manages physical, material, financial, technological and human resources (more than 130 employees) for the offices of the two associate vice-presidents and their sectors. 
• Plays a key role in strategic planning, development and evaluation of activities and programs that help fulfill the objectives of the offices of both associate vice-presidents and their staffs. 
• Handles strategic and ad hoc communications to target audiences regarding new initiatives and programs. 
• Communicates financial and material resource management policies and procedures. 
• Develops training on corporate business processes and operations to enhance the knowledge, expertise and autonomy of campus users. 
• Provides support to both associate vice-presidents for their projects, initiatives and organizations, and may replace the Associate Vice-President, Student Services, when the Associate Vice President’s direct involvement is not required.

Job Requirements:

• Excellent knowledge of and experience in strategic planning and developing organizational performance evaluation frameworks (setting objectives, targets, strategies, performance indicators) normally acquired through a university degree program, preferably a master’s degree in management, public administration or the equivalent 
• Thorough knowledge of the University’s operations, governance, structure, and administrative mechanisms and policies 
• Thorough knowledge of the principles of management, budget planning and human resources, physical and material resource management 
• Thorough knowledge of the principles of organizational change and experience in leading change to increase efficiency and teamwork 
• Knowledge of and experience in project management 
• Experience in managing human, financial and material resources
• Experience in marketing, communications and public relations 
• Experience in developing business plans and planning documents 
• Experience in developing, implementing, monitoring and evaluating communication plans 
• Experience in administrative writing in order to prepare business plans, strategic plans, analyses, reports and recommendations
• Experience managing teams of professionals, and resolving problems and disputes (negotiation) 
• Experience using computer systems and software such as Windows, the Internet, spreadsheets, databases and email 
• Excellent work organization skills (procedures, prioritization, tight timelines, tracking) 
• Strong interpersonal and leadership skills 
• Bilingualism - English and French (written and spoken)

Key competencies required at the University of Ottawa:

• Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note: Temporary assignment or contract of six (6) months, with possibility of renewal. Eligibility to benefits will be determined upon hiring.

This position is excluded from all union accreditation units.

All applications will be considered equally.
To obtain a temporary assignment, internal candidates must receive approval from their immediate supervisor.

Schedule with an average of 35hrs/week.

CODL certificates can be considered an asset. Don’t forget to add them to your resume.

We thank all candidates for applying. We will only contact candidates selected for further consideration.

If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require. Any information you send us will be handled respectfully and in complete confidence.
Remember to upload a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0114-0756, in the title of your document).

Deadline Date: 02/02/2014

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