Receptionist/Team Administrative Assistant

Job Title:    Receptionist/Team Administrative Assistant
Job Ref.:    12059BR
Location:    Windsor ON, Canada
Employer:     KMPG
Job Type:    2.5 month contract
About Us
KPMG provides Audit, Tax, and Advisory services. We work closely with our clients, helping them to mitigate risks and grasp opportunities. At the core of KPMG's vibrant culture is a set of values that bring out the best in our people.
We are committed to making our communities stronger, more vibrant and better places to live and work. Community Leader is about channeling our collective experience, skills and energy to drive positive social change and enable our communities to thrive.

Job Requirements:
Professional attitude and approach is a prerequisite.

·        Excellent interpersonal and communications skills and co-operative in a team environment.

·        Well-organized, capable and interested in taking initiative.

·        Ability to prioritize work and work under pressure.

·        Discretion and the ability to handle confidential material appropriately.

·        Maintains a good rapport and is skillful and tactful in dealing with appropriate personnel, both internally and externally of the firm.

·        Timely in responding to inquiries and requests, discussing those with superiors where appropriate.

·        Demonstrates initiative to resolve client issues where appropriate.

·        Experience using the Microsoft suite of applications (Word, Excel, and PowerPoint).

·        Excellent abilities with multiple phone lines.

·        Good communication skills, both verbal and written.

·        Must be able to work as a member of a team.

·        Strong service orientation, with the ability to manage multiple priorities for internal clients.

·        Must be able to work with all levels of professional staff.

·        High School Diploma.

Job Duties:
·    Greeting clients and visitors.

·        Answering the phone and transferring calls to the appropriate staff member.

·        Receiving and sending out mail and courier packages.

·        Management of the front office.

·        Other duties as directed by the Office Manager.

·        Determine nature of visitors' business and provide appropriate information.

·        Take messages and maintain appointment log.

·        Operate a telephone console to relay incoming, outgoing and intersystem calls.

·        Opening and closing office.

·        Maintaining a staff location list of staff at client site.

·        General administrative duties as requested by administrative and client service staff.

·        Coordinate meetings including booking of meeting rooms, meals and AV requirements.

·        Photocopying, binder preparation, printing and arranging courier/deliveries.

·        Scan, bookmark documents and electronic storage on file servers.

·        Assist client administration team members with support as required.

·        Deliver routine and transactional administrative tasks with some guidance and supervision from the administrative team.

·        Assist with tax return assembly as required.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need extra time to devote to personal matters, and our approach to flexibility provides for this.

Deadline: 12-02-2014

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