Office Administrator Job Vcancy in Toronto

Job Title:     Office Administrator
Auto req Code:     12031BR
Location     ON_Toronto
Employer:       KMPG
Category:     Administrative Support
About Us    
KPMG LLP is the Canadian member firm of KPMG, a global network of professional firms providing Audit, Tax, and Advisory services. We operate in 144 countries and have more than 152,000 professionals working in member firms around the world.

Our TS clients are typically pension funds, private equity funds, large public companies, as well as private businesses. We serve both domestic clients and clients from outside Canada – often working as part of cross-border KPMG teams providing seamless service to clients. Our people are motivated self-starters with expertise in finance, valuation, tax, accounting and financial reporting. Our network is global.

KPMG Professionals Are...
Individuals who take deep personal accountability for their work, have a passion for excellence, driven to achieve their full potential and understand the value of building relationships with clients, future clients, their communities, the global firm and each other. A KPMG professional should have all the following characteristics:
·        Strong work ethic
·        Thrive on challenges
·        Dedicated to providing outstanding client service.

Position Summary
The Office Administrator is responsible to provide administrative assistance to US Lawyers and Senior Immigration Administrators.  This role requires a high level of organization and awareness, excellent ability to multi-task and effective communication with co-workers and clients.

 Job Requirements
•           College or University degree an asset;
•           1 – 2 years of office administration required; and
•           Experience within an immigration law firm an asset.
•           Knowledge of immigration practices and procedures an asset;
•           Time management skills are critical;
•           Ability to demonstrate analytical and problem solving skills within a fast-paced environment;
•           Attention to detail and accuracy;
•           Ability to multi-task and meet aggressive deadlines;
•           Strong organizational and computer skills;
•           Excellent verbal and written communications skills;
•           Computer proficient in Microsoft Word and Excel;
•           Experience working in a Mac environment an asset;
•           Ability to locate and research information efficiently, to use it effectively and to evaluate the quality of information;
•           Ability to work with minimal supervision;
•           Self-directed and highly motivated;
•           Ability to communicate responsibly and promote effective working relationships; and
•           Knowledge of immigration practices and procedures and asset.
 
Job Duties:
•           Provide assistance in the client in-take process
•           Performing various administrative duties including, opening/closing files,  I-94 follow-ups, preparing Approval Notice cover letters, courier preparation, photocopying/faxing submission packages, completing general government application forms, inputting file transfer data into KPMG Law internal databases
•           Keep individual client status charts updated (where required)

Administration:
•           Open files upon receipt of initiation and enter new client immigration details into internal systems;
•           Close client files once immigration process has been completed and prepare for off-site storage;
•           Request files from off-site storage;
•           Conduct online and paper filing into client files;
•           Prepare and finalize approval notice packages and send out for delivery to client;
•           Follow-up with clients to obtain I-94/Visa copies to track expiration dates;
•           Distribute daily mail;
•           Prepare daily outgoing mail and courier packages; and
•           Organizing and maintaining internal file cabinets.

Client Care:
•           Follow-up on pending matters to ensure activities reach a timely conclusion;
•           Assist with a high-volume of immigration-related matters; and
•           Escalate issues to management as necessary.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need extra time to devote to personal matters, and our approach to flexibility provides for this.

Deadline: 13-02-2014

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